Icon for Word Processing with a W and G for Word and Google

QG2 Sharing & Collaborating in Google Docs

4. Suite Tools

Introduction

You have completed your document work and your teacher needs to see it and comment on it. Your teacher may also ask you to share it with some classmates so they can view it, comment on it, or work together. You will learn more when you set a goal to not only learn these skills, but to also practice them until you can do them from memory. Follow the steps below.


I Can Statements

  • share my documents with others online
  • publish my documents for private or public viewing
  • add comments on documents shared with me
  • access shared documents and collaborate
  • set a goal to learn and practice these new skills

KEY VOCABULARY

  • Viewer:  A file-sharing permission you assign to a viewer with the link so they can only view the document, but cannot comment or edit

  • Commenter: A file-sharing permission you assign to a commenter with the link that can not only view the document but can also make add a comment to the document.

  • Editor: A file-sharing permission you assign to the editor with a link where they have full editing rights and can make changes to the file.

Play the Vocabulary Game below to practice the Key Vocabulary


You can change the Quiz mode to Match, Test, Learn, Flash Cards, Spell using the selection list at the bottom right of the activity that says "Choose a Study Mode". Direct link.

SHARING Steps 

1. Set a personal learning goal for learning a new skill: it might be about sharing, commenting, collaborating on documents, adding hyperlinks.

Video tutorial demonstrating the steps below (3 min)

                        Direct link to the video.

2. Open your Robert Frost poem document created in Quest 1 and saved in your Google Drive. 

3. To share your document with your teacher and give permission to comment on it, share buttonlocate and click on the Share button near the top right of your document and type in their email address. A sharing window will appear. As Google continues to make changes, your directions may be a little different than these. 

4. A "Share with people and groups" window appears, enter the email address your teacher provides or of another student if you are working on it together.

5. Permissions list: You can control what the person you are sharing with can have permission to do (this new option will appear with an arrow once you enter the email address). Commenter, viewer, editor rights that can be set
6. Decision time what rights are you giving this person?: 

  • Viewer (only someone with the link can only view it, but cannot comment or edit)
  • Commenter (can only view and comment on the document)
  • Editor (only use this if the other individual will be editing it with you)

7. Share with people settings: More permissions can be set using the cog-wheelCog wheel for sharing settings                            Share with people settings

  • If you gave editing rights, the person can change permissions and share it (uncheck this is recommended when sharing with others)
  • Viewers and commenter can see the option to download, print, and copy (Can be checked if you want to allow them these rights)

8. Notify people and the option to add a message. If you want people that you have shared it with to be notified (good idea)  have the box checked, and add a brief description about the document you are sharing. Notify recipient of shared document with a message.
     

9. Select the Send box and an email notification will be sent to your teacher letting them know you have shared the document with them.


Commenting on a shared Document

 

10. On a Google shared document, you can contribute and make comments when the sharing permissions allow commenting.

11. Try commenting on your own document. Open the comments section by selecting the icon by the Share button. Comment bubble icon in Google docs

12. Select some text or a word on the page.

13. Select the + Comment to add a comment flag with + indicating to add a comment

14. Enter in your own comment: "Please highlight something in the poem you like and explain why in the comment field", and add the comment. It will look something like this. Please highlight something in the poem you like and explain why in the comment field.

15. Share your file with a classmate (or as directed) with "commenting" rights only. In the message field ask them to read your comment and follow the directions.

Screenshot of an example of comments in a Google doc

16. Return to your file after a time (or once you know they made the comment), to see their comment (shown in the image above).

Share files in Google Drive - Google support page

Completing this Quest

You learned how to share your document in this Quest. Make sure you shared it with your teacher. 

Check off this Quest on the 21t4s roadmap 

Continue on to Quest 3 File Management

MITECS   Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
a. Articulate and set personal learning goals, develop strategies leveraging technology to achieve them, and reflect on the learning process itself to improve learning outcomes
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies

2. Digital Citizen
c. Demonstrate an understanding of and respect for the rights and obligations of using and sharing intellectual property

6. Creative Communicator
a. choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
b. create original works or responsibly repurpose or remix digital resources into their new creations
d. publish or present content that customizes the message and medium for their intended audiences