QG2 Google Docs: Sharing & Collaborating
You have completed your document work and your teacher needs to see it and comment on it. Your teacher may also ask you to share it with some classmates so they can view it, comment on it, or work together. You will learn more when you set a goal to not only learn these skills, but to also practice them until you can do them from memory. Follow the steps below.
I Can Statements
- share my documents with others online
- publish my documents for private or public viewing
- add comments on documents shared with me
- access shared documents and collaborate
- set a goal to learn and practice these new skills
Commenter: A file-sharing permission you assign to a commenter with the link that can not only view the document but can also make add a comment to the document.
Editor: A file-sharing permission you assign to the editor with a link where they have full editing rights and can make changes to the file.
Viewer: A file-sharing permission you assign to a viewer with the link so they can only view the document, but cannot comment or edit
Play the Vocabulary Game below to practice the Key Vocabulary.
You can change the Quiz mode to Match, Test, Learn, Flash Cards, Spell using the selection list at the bottom right of the activity that says "Choose a Study Mode." Direct Link
1. Set a personal learning goal for learning a new skill: it might be about sharing, commenting, collaborating on documents, and adding hyperlinks.
Video tutorial demonstrating the steps below (3 min)
2. Open your Robert Frost poem document created in Quest 1 and saved it in your Google Drive.
Note: Google Classroom users will locate it in your Classroom Folder in your Google Drive.
3. To share your document with your teacher and give permission to comment on it, locate and click on the Share button near the top right of your document and type in their email address. A sharing window will appear. As Google continues to make changes, your directions may be a little different than these.
Note: If you are in your Google Classroom, the teacher already has the rights to your document. When you turn it into the teacher, the teacher will grade it and then return it to you. You will then be able to edit it again. If you go to Unsubmit, you will become the owner again and be able to edit it.
4. A "Share with people and groups" window appears, enter the email address your teacher provides or of another student if you are working on it together.
5. Permissions list: You can control what the person you are sharing with can have permission to do (this new option will appear with an arrow once you enter the email address).
6. Decision time what rights are you giving this person?:
- Viewer (only someone with the link can only view it, but cannot comment or edit)
- Commenter (can only view and comment on the document)
- Editor (only use this if the other individual will be editing it with you)
7. Share with people settings: More permissions can be set using the cog-wheel
- If you gave editing rights, the person can change permissions and share it (uncheck this is recommended when sharing with others)
- Viewers and commenter can see the option to download, print, and copy (Can be checked if you want to allow them these rights)
8. Notify people and the option to add a message. If you want people that you have shared it with to be notified (good idea) have the box checked, and add a brief description about the document you are sharing.
9. Select the Send box and an email notification will be sent to your teacher letting them know you have shared the document with them.
Commenting on a shared Document
10. On a Google shared document, you can contribute and make comments when the sharing permissions allow commenting.
Note: If you are using Google Classroom, your teacher can see your work as you are working on your document. The teacher can comment on your work in real-time. This can be helpful as you are working on a paper or a project.
11. Try commenting on your own document. Open the comments section by selecting the icon by the Share button.
12. Select some text or a word on the page.
13. Select the + Comment to add a comment
14. Enter in your own comment: "Please highlight something in the poem you like and explain why in the comment field", and add the comment. It will look something like this.
15. Share your file with a classmate (or as directed) with "commenting" rights only. In the message field ask them to read your comment and follow the directions.
16. Return to your file after a time (or once you know they made the comment), to see their comment (shown in the image above).
Completing this Quest
You learned how to share your document in this Quest. Make sure you shared it with your teacher.
Check off this Quest on the 21t4s roadmap
Competencies & Standards
MITECS Michigan Integrated Technology Competencies for Students, and
1. Empowered Learner
a. Articulate and set personal learning goals, develop strategies leveraging technology to achieve them, and reflect on the learning process itself to improve learning outcomes
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies
2. Digital Citizen
c. Demonstrate an understanding of and respect for the rights and obligations of using and sharing intellectual property
6. Creative Communicator
a. choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
b. create original works or responsibly repurpose or remix digital resources into their new creations
d. publish or present content that customizes the message and medium for their intended audiences