Icon for Word Processing with a W and G for Word and Google

QG2 Google Docs: Sharing & Collaborating

4. Suite Tools


You have completed your document work and your teacher needs to see it and comment on it. Your teacher may also ask you to share it with some classmates so they can view it, comment on it, or work together. You will learn more when you set a goal to not only learn these skills, but to also practice them until you can do them from memory. Follow the steps below.

I Can Statements

  • share my documents with others online
  • publish my documents for private or public viewing
  • add comments on documents shared with me
  • access shared documents and collaborate
  • set a goal to learn and practice these new skills


  • Commenter: A file-sharing permission you assign to a commenter with the link that can not only view the document but can also make add a comment to the document.

  • Editor: A file-sharing permission you assign to the editor with a link where they have full editing rights and can make changes to the file.

  • Viewer:  A file-sharing permission you assign to a viewer with the link so they can only view the document, but cannot comment or edit

Play the Vocabulary Game below to practice the Key Vocabulary

You can change the Quiz mode to Match, Test, Learn, Flash Cards, Spell using the selection list at the bottom right of the activity that says "Choose a Study Mode." Direct Link


1. Set a personal learning goal for learning a new skill: it might be about sharing, commenting, collaborating on documents, and adding hyperlinks.

Video tutorial demonstrating the steps below (3 min)

                        Direct link to this video

2. Open your Robert Frost poem document created in Quest 1 and saved it in your Google Drive. 

Note: Google Classroom users will locate it in your Classroom Folder in your Google Drive. 

3. To share your document with your teacher and give permission to comment on it, share buttonlocate and click on the Share button near the top right of your document and type in their email address. A sharing window will appear. As Google continues to make changes, your directions may be a little different than these. 

Note: If you are in your Google Classroom, the teacher already has the rights to your document. When you turn it into the teacher, the teacher will grade it and then return it to you. You will then be able to edit it again. If you go to Unsubmit, you will become the owner again and be able to edit it. 

4. A "Share with people and groups" window appears, enter the email address your teacher provides or of another student if you are working on it together.

5. Permissions list: You can control what the person you are sharing with can have permission to do (this new option will appear with an arrow once you enter the email address). Commenter, viewer, editor rights that can be set
6. Decision time what rights are you giving this person?: 

  • Viewer (only someone with the link can only view it, but cannot comment or edit)
  • Commenter (can only view and comment on the document)
  • Editor (only use this if the other individual will be editing it with you)

7. Share with people settings: More permissions can be set using the cog-wheelCog wheel for sharing settings                            Share with people settings

  • If you gave editing rights, the person can change permissions and share it (uncheck this is recommended when sharing with others)
  • Viewers and commenter can see the option to download, print, and copy (Can be checked if you want to allow them these rights)

8. Notify people and the option to add a message. If you want people that you have shared it with to be notified (good idea)  have the box checked, and add a brief description about the document you are sharing. Notify recipient of shared document with a message.

9. Select the Send box and an email notification will be sent to your teacher letting them know you have shared the document with them.

Commenting on a shared Document


10. On a Google shared document, you can contribute and make comments when the sharing permissions allow commenting.

Note: If you are using Google Classroom, your teacher can see your work as you are working on your document. The teacher can comment on your work in real-time. This can be helpful as you are working on a paper or a project. 

11. Try commenting on your own document. Open the comments section by selecting the icon by the Share button. Comment bubble icon in Google docs

12. Select some text or a word on the page.

13. Select the + Comment to add a comment flag with + indicating to add a comment

14. Enter in your own comment: "Please highlight something in the poem you like and explain why in the comment field", and add the comment. It will look something like this. Please highlight something in the poem you like and explain why in the comment field.

15. Share your file with a classmate (or as directed) with "commenting" rights only. In the message field ask them to read your comment and follow the directions.

Screenshot of an example of comments in a Google doc

16. Return to your file after a time (or once you know they made the comment), to see their comment (shown in the image above).

Share files in Google Drive - Google support page

Completing this Quest

You learned how to share your document in this Quest. Make sure you shared it with your teacher. 

Check off this Quest on the 21t4s roadmap 

Continue on to Quest 3 File Management

MITECS   Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
a. Articulate and set personal learning goals, develop strategies leveraging technology to achieve them and reflect on the learning process itself to improve learning outcomes
c. Use technology to seek feedback that informs and improves their practice and to demonstrate their learning in a variety of ways
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies and are able to transfer their knowledge to explore emerging technologies

2. Digital Citizen
b. Engage in positive, safe, legal and ethical behavior when using technology, including social interactions online or when using networked devices
c, Demonstrate an understanding of and respect for the rights and obligations of using and sharing intellectual property
d. Manage their personal data to maintain digital privacy and security and are aware of data-collection technology used to track their navigation online

6. Creative Communicator
a. Choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
d. Publish or present content that customizes the message and medium for their intended audiences

6. Global Communicator
d. Explore local and global issues and use collaborative technologies to work with others to investigate solutions.