Icon for Word Processing with a W and G for Word and Google

QG1 Formatting Tools in Google Docs

4. Suite Tools

Note: There are some short videos that will walk you quickly through the steps for this Quest. Play, pause and replay them as desired. *Remember you can make these full-screen for best viewing. We recommend you use the step-by-step guide provided along with the videos.


In this Quest you will create a new document and copy and paste in the content provided in Part One. Your challenge is to learn to use formatting features in your document.

Learning Objectives

  • understand how to use a word processing application [Empowered Learner]
  • know how to use advanced word processing features  [Creative Communicator]
  • know how to share documents with others [Digital Citizen]
  • know how to collaborate with others [Global Collaborator]

Exploring some options for getting started with Part 1:

  • If you are in a classroom where your teacher can project the directions on the screen, then open your Google Drive and follow along. 
  • If you are working independently, on your own device, arrange your desktop with two browser windows that you can see on your screen at the same time by making this one take up only 1/2 of the screen, and then open a new browser window and log it into your Google Drive and make it fill the other 1/2 of the screen.
  • If you are working independently you can open your Drive in a separate tab and move back and forth between this page and your drive.
  • If you work best with a handout or printed directions check with your teacher to see if a Print-out of this PDF version for Part 1 is available and open your Google Drive

As you watch the video we suggest pausing frequently to help you complete each step on your own document.

Key Vocabulary

Format: Format is a menu used to change the way a document looks and is organized, such as the font, font style (title, header, normal), font size, characteristics (bold, italics, underline), bullets, and line spacing.

Insert: Insert is a menu used to access special features such as images, drawings, tables, charts, and page numbers.

Tools: Tools is a menu with additional features that can be helpful such as spelling and grammar check, dictionary, translate, voice typing, and Explore.

I Can Statements

  • use the spelling and grammar check features
  • format the title
  • change the size and typeface of the font, use bold, italics and underline
  • change the colors of the text and use highlights
  • use the alignment tools to center or right-align text
  • insert a header, footer, and page number
  • get a word count
  • translate the document into another language
  • use the Explore tool to see related information
  • use the Task list to check you have completed these

Begin by expanding the Part One section (use the +)

Part 1

Formatting Steps


These student checklist documents contain all of the following steps, plus they have screenshots to accompany the steps. You are welcome to open, download and save, the format you want to use (Google docs, Word docx, or pdf).

1. In your Google Drive space, create a new folder

2. Name it with 21things work or 4.Q1, Suite Tools, or some other title that is helpful to store your work for this class.

3. Open the folder you just created

4. Create a new document

5. Then copy the "Nothing Gold Can Stay" poem below exactly as it is, and paste it into your document including the spelling error we added in the first line:

 Nthing Gold Can Stay
Nature's first green is gold,
Her hardest hue to hold,
Her early leaf's a flower;
But only so an hour.

Then leaf subsides to leaf.
So Eden sank to grief,
So dawn goes down to day.
Nothing gold can stay.
By Robert Frost

6.  Put your mouse cursor at the beginning of the first line before Nthing

7. Select the spell check icon (A with a check symbol) on the menu bar to turn on spelling and grammar check

8.  This will open a Spelling and Grammar box that shows any errors and suggested changes.

9. It also highlights the misspelled word on the page (we misspelled it for this example). When it shows Nthing as an error, select Accept to accept the corrected text to spell Nothing correctly.

10.  It (spell and grammar check) moves to the next error, a grammatical one, ”so an” but select Ignore. Robert Frost wrote it this way on purpose.

11.  Ignore the next one as well for the same reason (“to day”) is not the word today, but two separate words.

12.  Put a blank line or space between the first line (the title) and the poem. To do this press enter or return after “Stay” at the end of the first line.

13. Save your document with the title by clicking in the space at the top that says Untitled document. It will automatically take the first line of the document as the title.  Add to the document name: You can add your first initial and last name or the date up in that title space or select a new name.

14. Steps to change the Text (font) of the entire poem. Select the Edit menu and ALL text (or use the shortcut ctrl-A or cmd-A:

15. Text font and size: Change the text style from Normal to a different font of your choice (such as Comic Sans) using the drop down arrow.

16. Then with the text still all selected, change the Size of the font to 14 (or select all again so it changes all of it). Deselect the highlighted text: Then unselect the text by clicking anywhere on the page.

17. Select all the text in the first line of the poem. (triple-click, or drag across). Change the Text Style from Normal to Title

18. Find “Eden” in the second stanza (part) and select it (double-click) and Bold it (cmd-B or ctrl-B).

19. Select the Authors Name at the end and use Italics on the menu.

20.  Underline the Title by selecting the title and then the Underline symbol on the menu bar.

21. Color the text ‘color words’ so that the word green has green text. Select the text, then change the color using the A to choose a green hue. Change the word gold to a golden color. Use the Highlighter tool and highlight “leaf’ with a highlight.

22. Align the title: Click anywhere in the title, and choose the center alignment.

23.  Add your credits: Below the Author’s name, space down a line or two and add: Formatted by ….. With your initials or name. Select a fun font for your name.

Once you are done with Part One, continue to Part Two. 

Part 2

Part Two Video


 Part 2 has fun things like adding page numbers, word count, translating it to a foreign language, Version history, the Explore tool, and the Task List.
Step-by-Step with screenshots documents (Google docs, Word docx, pdf).


1. Word count Tool: sometimes you need to know how many words are in your document, for an assignment or an application. Look at the menu and locate Tools. Click on it to see how many: Pages, Words, Characters, and Characters without spaces. It sure saves a lot of time trying to count them.

2. Page numbers: Look at the Insert menu. You can select where on the page to put your page numbers, or under More Options, in that menu, you can decide if your page numbers should be in the header or footer, show or not show on the first page, and what number to start with.
     Select Footer and Show on the First Page.

3. Translation please: If you are learning a foreign language, or have a friend in another country, you can have your document translated! Go to the Tools menu and select Translate, then choose a language from the list. It only takes a few moments. 

4. What happens when you have it translate back to English? It may just be different!

5. Version History: Version History: Go to the file menu, select Version History.

Note to the Wise!

It may take 10-25 minutes before you see the different versions, but you can revert back to an earlier version in case you accidentally deleted something you meant to save.

6. Explore (in the Tools menu) and also as a floating icon near the bottom of the page.

Click on the Explore icon and type in the Search menu (or copy and paste) "Robert Frost", then try searching "Eden".

7. Task List:  Find out if this is enabled for your Drive. If it is enabled, you will see it in your different Google Suite Documents. You can use it to make to-do lists, reminders, study notes, organize your day/week. And you can check them off when done.

8. In the next Quest, you will learn about the sharing permissions.

Much more fun to come with inserting images, photos, videos, and more in the next Quests.

How to see two windows or applications with different devices

Seeing more than one window or application at a time, or splitting your screen

Windows 10 Creating two browser or application windows

Video demo

Creating a Split screen

Chromebook Tips

Two ways to split, video

Chromebook tips

Open your first app and click the window size reducer button in the top-right corner of the window. ...

Drag the window to either side of the screen — you'll see a vertical line pop-up in the center of the screen, at which point you should release the window so it can automatically fit into that half of the screen.

Microsoft Surface Pro Tablet

How to split your screen video

Ultimate tips and Tricks for Mastering Microsoft Surface Pro 7


video tutorial OS X

Hover your pointer over the full-screen button in the upper-left corner of a window. Or click and hold the button.

Choose ”Tile Window to Left of Screen” or ”Tile Window to Right of Screen” from the menu. ...

Click a window on the other side of the screen to begin using both windows side by side.


video demo

Open an app.

Swipe up from the bottom of the screen to open the Dock.

On the Dock, touch and hold the second app that you want to open, then drag it off the dock to the left or right edge of the screen.


Additional Resources

Completing this Quest

After learning how to format your document, remember to check with your teacher about sharing or saving your document 

    Check off this Quest on the 21t4s roadmap 

 Continue on to Quest 2 Sharing & Collaborating

Competencies & Standards

MITECS   Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies

6. Creative Communicator
a. choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
b. create original works or responsibly re-purpose or remix digital resources into their new creations