Productivity Suite

Q1 Basics: Party Planner Introduction

13. Dig the Data

Direct link to this video

The video shows Google Sheets, however Microsoft Excel directions are identical for these activities.


(13.Q1 PDF Quest Step-by-Step Directions)

Imagine you are having a celebration and you are inviting guests to your party. There are five people in your family and all five will be attending. You have invited Grandpa and Grandma, but Grandpa is out of town fishing that day, so only Grandma can attend.  Aunt Lucy has five people in her family and three will be attending. Uncle Gus and Aunt Francis have four in their family, but only two can attend that day. You also want to invite all nine of your cousins and you have let them know they can bring a friend, so 13 people will be attending. In addition, you can't forget all 12 members on your Ping Pong team plus the two coaches so an additional 10 people will be attending.

You could use a spreadsheet to keep track of the data and automatically calculate numbers! We are going to start with a simple spreadsheet that uses a basic SUM formula. Before beginning you will need to know and understand the words cell, row and column. See image below for guidance:



I Can Statement

  • know the difference between a cell, row, and column

Key Vocabulary

Cell: A cell is the intersection point between a column and row. It is the basic storage unit for data.

Column: A colum runs vertically (or up and down) in a spreadsheet.

Header row: A header row is a row containing labels that identify the data in the cells below. It can also be a column with numbers that identify each row. 

Row: A row runs horizontally (across) in a spreadsheet.

Play the interactive Quizlet Game: Direct Link



  • Google Sheet Example
    Screenshot of Google Sheet with Party Planner data example

  • Excel Example
    Example of Party Planner entry into Excel

Step 1 - Open a new Spreadsheet and name it: Party Planner.
Step 2 - Title three columns: Name, # Invited, # Attending (make sure all of the titles are capitalized). This is called a Header Row. 
Step 3 - List all of the families, neighbors, and groups invited under NAME. You will need to adjust the column width to fit the names of the people invited. 
Step 4 - List the number of people invited under # INVITED
Step 5 - List the number of people attending under # ATTENDING
Step 6 - Check with your teacher to see how they want you to submit or share this document. 

Google & Excel Additional Learning Resources

Google Spreadsheets Tutorials

Excel  Spreadsheet Tutorials

Check off this Quest on the 21t4s roadmap 

Ready for Quest 2 Formatting

MITECS  Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies and are able to transfer their knowledge to explore emerging technologies

5. Computational Thinker
b. Collect data or identify relevant data sets, use digital tools to analyze them, and represent data in various ways to facilitate problem-solving and decision making.

6. Creative Communicator
c. Communicate complex ideas clearly and effectively by creating or using a variety of digital objects such as visualizations, models or simulations