Productivity Suite

Q2 Party Planner: Data Format, Insert & Merge

13. Dig the Data


You have set up your basic spreadsheet for your party and have entered the data.  There are special formatting features you can do to make it more legible for others.  

PDF Document  ( Link to PDF Directions)

Key Vocabulary

Format: To format is to change the formatting of the cell number without changing the number itself. (e.g., font size, font border)

Insert: To insert is to add data to cells.

Merge: To merge is to turn two or more cells into one cell.

I Can Statement

  • format, insert data and merge cells


Format your spreadsheet 

Sample Image for Spreadsheet Formatting


Step 1 - Open the existing Party Planner spreadsheet.
Step 2 - Align the text for column B and C so it is in the center.
Step 3 - Select column A and color it light blue, select column B and color it light green, and select column C and make it light pink.
Step 4 - Put a border around each cell.
Step 5 - Have a row labeled TOTALS below the last name and make it bold.
Step 6 - Make the header row bold.
Step 7 - "Fit" the column to the content with a double-click on the line between the columns

Insert and Merge Example


Step 1 - Select row 1, go to INSERT on the menu bar and select ROW ABOVE 
Step 2 - In Cell A1 put your name and the type of party you are planning. 
Step 3 - Select Cells A1, B1, and C1.
Step 4 - Click on the Merge Cells Button. 
Step 5 - Make the font for this row size 14, change the font color to blue, and align center.
Step 6 - Check with your teacher to see how they want you to submit or share this document.

Additional Resources


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Ready for Quest 3 Formulas

Competencies & Standards

MITECS   Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

3. Knowledge Constructor
c. Curate information from digital resources using a variety of tools and methods to create collections of artifacts that demonstrate meaningful connections or conclusions

6. Creative Communicator
c. Communicate complex ideas clearly and effectively by creating or using a variety of digital objects such as visualizations, models or simulations