Productivity Suite

Q3 Party Planner: Formula

13. Dig the Data


This demo uses Google Sheets. This works the same as in Excel except where noted in the steps below.



You have now created and formatted your basic spreadsheet. One of the really useful functions of a spreadsheet is its ability to do calculations. It can do much more than a calculator can do if you know how to create a formula. All formulas start with an equal sign. Let's calculate how many people will be coming to your party! 
PDF Document (Using a formula to add a column - PDF Directions)

I Can Statement

  • calculate numbers using a spreadsheet

Key Vocabulary

  • Sum: The sum is the function of adding numbers in a spreadsheet. (=sum)
  • Count: The count is the function of totaling the number of cells in a selected range that contain a specific type of data. (=count)
  • Max: Max is the function of finding the largest or maximum number in a given list of values. (=max)
  • Min: Min is the function of finding the smallest or minimum number in a given list of values. (=min)
  • Average: Average is the function of finding the average value, or arithmetic mean, of values in a selected range of cells. (=average)

Play the Vocabulary Game below to practice the Key Vocabulary

You can change the Quiz mode to Match, Test, Learn, Flash Cards, Spell using the selection list at the bottom right of the activity that says "Choose a Study Mode". Direct link.

STEPS for Using a Formula to Add a Column

Using the directions, complete the following:

Step 1 - Create an addition formula to add up the total invitees start with the = symbol, followed by SUM and an open parens (then drag down across the cells and a closed parens ) and hit enter.  Your formula should look like =SUM(B3:B7) where the : indicates including all the cells between B3 and B7.

Step 2 - Create an addition formula to find total attending in the next column in a similar way. Note: after you enter the formula, click on Return or Enter, and the total will appear instead of the formula.

Q3Sum formula

Step 3 - Make sure that your formulas work.

Step 4 - Google Sheets: Select the View menu and Show formulas. Then take a screenshot.
     Microsoft Excel: Select the Formulas Menu and select Show Formulas.
     Screenshot showing the Formulas menu selected and the Show Formulas icon.

Step 5 - Save your screenshot with one of the formulas showing.

Step 6 - Return to normal View to hide the formulas

Step 7 - Check with your teacher to see how they want you to submit or share this document.


Additional Resources:

Google Sheets

Microsoft Excel

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