Icon for Word Processing with a W and G for Word and Google

QM.1 Microsoft Word: Formatting Tools

4. Suite Tools


Microsoft 365 (previously named Office) is a collection, or suite, of applications. It includes Word, PowerPoint (presentations), Excel (math, calculations, graphs), OneNote (journals), Teams (virtual meeting), Outlook (email and calendar), One Drive, Sway (multimedia), Forms and OneDrive for file storage.

  • Google also provides a suite of tools/applications (Docs, Sheets, Slides, Gmail, draw, meet and Drive).

There are two different applications of Microsoft 365 Word. One version is the online Microsoft 365 version, and the other is the desktop app version. The menus and features are a bit different. Please be aware of which version you are using and know that some of the directions, menus, and vocabulary may be slightly different.

In this Quest, you will create a new document and copy and paste in the content (or alternative poem document) provided in Part One. Your challenge is to learn to use formatting features in your document.

Learning Objectives

  • understand how to use a word processing application [Empowered Learner]

  • know how to use advanced word processing features  [Creative Communicator]

I Can Statements

  • copy and paste the content into a document
  • use the spelling and grammar check features
  • format the title
  • change the size and typeface of the font, use bold, italics and underline
  • change the colors of the text and use highlights
  • use the alignment tools to center or right-align text
  • insert a page number and comments
  • get a word count
  • use the translation tool
  • change between different views

Key Vocabulary

Format: Format is a menue used to change the way a document looks and is organized, such as the font, font style (title, header, normal), font size, characteristics (bold, italics, underline), bullets, and line spacing

Insert: Insert is a menu used to access special features such as pictures page numbers, drawings, tables, charts, and page numbers, tables, headers, and footers.

Layout: From layout menu, you can set Margins, the Orientation, Page size, Indent paragraphs, and change the spacing.

Microsoft OneDrive: Microsoft OneDrive is part of the Microsoft 365 Suite of applications. It is file space provided to the user to store your files online in the "cloud".

Review: Review is a menu item that contains word count, do translations, add comments, and track changes. This is where the options for Spelling and Grammar check settings are located on the Editor.

Play the interactive Quizlet Game:  Direct Link

Step-by-step video for Part 1 - can you spot an error in the first 2 minutes about a shortcut?

Direct link to this video


The student checklist documents contain the step-by-step details you can use to check off each step. We have included screenshots to illustrate the menus and tools. You are invited to open or download either the Word.docx file, or the PDF file provided.

  1. Watch the Part One video. Pause and replay it as often as you need while completing the tasks.
  2. Open your Microsoft Office 365, and select Word.
  3. Create a new blank document
    Take a look at the menus along the top, and the ribbon for formatting and editing tools below the menus.
  4. Copy the "Nothing Gold Can Stay" poem by Robert Frost below exactly as it is, or select a different poem your teacher may suggest.
        Our directions will use the poem below by Robert Frost for this tutorial.
  5. Paste the poem into your document (including the spelling error we added in the first line). Notice the red squiggle line indicating a spelling error, and double blue underlines for possible errors in grammar, after you paste it in. 

    Nthing Gold Can Stay
    Nature's first green is gold,
    Her hardest hue to hold,
    Her early leaf's a flower;
    But only so an hour.

    Then leaf subsides to leaf.
    So Eden sank to grief,
    So dawn goes down to day.
    Nothing gold can stay.
    By Robert Frost

  6. Select the Editor (pen with three lines) on the tools menu.
    Note how many spelling and grammatical errors it shows.
  7. Next, click on Nthing (our misspelled word) and notice it gives suggestions. Select the correct spelling for nothing and it replaces it.
  8. Now proceed to the grammatical errors. flower; is the first one found in this poem. You will need to select "ignore" for all of the identified possible errors because this is how Robert Frost actually wrote the poem.
  9. Put a blank line between the first line (the title) and the poem. 
  10. Save your document with the title by clicking in the title space that may say Document 1 at the top.  Name your document:

    Type in a name for it such as rfrostpoemCM. It automatically adds the .docx file ending.

    WAIT!!! Look to see where it is saving it. In my case it will go into my Documents Folder that is saved in the Microsoft OneDrive.  ***Check with your teacher about where your documents are to be saved.

  11. Change the Text font of the entire poem and the font size to 14.
    Select the Edit menu and ALL text (or use the shortcut ctrl+a or cmd+a, or click and drag to select it. Change the text style from Normal to a different font of your choice (such as Comic Sans) using the drop down arrow. Deselect the highlighted text: Then deselect the text by clicking anywhere on the page.
  12. Make the title a Title Style. Select all the text in the first line of the poem. (triple-click, or drag across). Change the Text Style from Normal to Title
  13. Find “Eden” in the second stanza (part) and select it (double-click) and Bold it (cmd+B or ctrl+B).
  14. Use the Smart Lookup icon to find more information about Eden.
  15. Select the Authors Name at the end and format it with Italics from the tools menu.
  16. Underline the Title by selecting the title and then the Underline symbol on the menu bar.
  17. Color the text ‘color words’ so that the word "green" has green text.  Change the word "gold" to a golden color.
    Use the Highlighter tool and highlight “leaf’ with a highlight.
  18. Align the title: Click anywhere in the title, and choose the center alignment.
  19. Add your credits: Below the Author’s name, space down a line or two and add: Formatted by ….. With your initials or name. Select a fun font for your name.
  20. Save your document.

    This is the end of Part One. Continue on to Part Two. 

Part Two 

Direct link to this video

Part 2 Step-by-step directions for inserting a page number and comments, getting the word count, using translation, and changing between different views.

Steps for Part two:

  1. Watch the Part Two video. Pause and replay as often as you need to complete the tasks.
  2. Add a page number from the Insert menu.
  3. Insert a comment from the References menu.

    For example, using the spotlight tool (References menu), select a word you want to know more about and use the spotlight tool. This might be a definition. Copy the information.

    Go to the Review menu, highlight the word you selected, and select +New Comment and paste the information you copied, or write your own comment.

  4. Commenting features: Select the ... (3 dots by the comment) If someone checked your writing and found a missing work, error, or wants to suggest you use a different word, they can leave a comment, and when you edit and fix it you can delete the comment, or edit it to leave a comment back. Resolve thread will remove the comment and indicate you took care o the issue.

  5. Word count is found on the Review menu. Sometimes you are asked to write a paragraph or document that is a at least or less than a specific number of words (in 50 words or less...),

    The desktop app version icon has a small ABC with 123 under it icon.
    Look at the bottom of your document to see it (it might be already turned on by default).

  6. Translation: Select the text and have your document translated to a different language (more than 70 choices) from the Review menu.
  7. For those using the desktop app version: the Views menu has a variety of options to explore (print layout view, web layout view, outline view, draft view, and focus). You will learn about Immersive Reader in Quest 6.

End of Part Two



Completing this Quest

After learning how to format your document, remember to check with your teacher about sharing or saving your document. 

 Check off this Quest on your 21t4s roadmap 

I am ready for Sharing & Collaboration QM2

MITECS  Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
c. Use technology to seek feedback that informs and improves their practice and to demonstrate their learning in a variety of ways.nderstand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies

6. Creative Communicator
a. Choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication