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QM2 Sharing & Collaboration with Word for Microsoft Office 365

4. Suite Tools

THIS QUEST and VIDEOS are being redone September 2020. Thank you for your patience.


You have completed an assignment and need to turn it in so your teacher can review it and make comments. Your task is to know the difference between viewing and sharing rights. Your second task will be to create a new document and collaborate with a partner. You will each share a document with each other, and you will add your own ideas and thoughts below theirs. Follow the steps below to share and collaborate on your documents!

Step-by-step directions for this Quest (Google Doc) (PDF)

I Can Statements

  • share my documents with others online
  • publish my documents for private or public viewing

Part 1: Sharing Options


(2 minute video from Microsoft Support about sharing)
  1. Open your Quest One document titled CollaborationQ1
  2. View the video above to learn how to share a document with your teacher
  3. Enter your teacher's name or email address
  4. Set the permission level for your document to "Can edit"
  5. Include a quick personal message for your teacher. You might say "I'm sharing my CollaborationQ1 document with you. I added a link to the rfbio document and an image with credits. I am ready for some feedback"
  6. Select Share

Note: This is an example of "asynchronous" collaboration. Check out the definition on Dictionary.com.

Part 2: Prepare a Document


  1. ​Create a new blank document in Office 365 or WordOnline 
  2. Select the title bar and rename the document "Analysis by xx"
  3. Type "Author" and your name on line one and "Edited by" on line two for your partner to fill in later
  4. Copy the sentence in italics and paste it into your document: In Nothing Gold Can Stay, some say that Robert Frost's message is, "nothing can last forever, especially something perfect and beautiful."​
  5. For an analysis of Robert Frost's poem Nothing Gold Can Stay, respond to the prompts below in your document. No ideas or answers are wrong. This is like looking at a piece of artwork. Everyone sees something different based on their own experiences.​

A. What examples from the poem help reveal the message? Your response might sound something like "The author reveals the message of the poem when he says... because...."​

B. Write about a time in your life when you had an experience that seemed perfect, but you knew would come to an end (e.g. watching a beautiful sunset, traveling, time with friends/family). Use descriptive words (adjectives or adverbs) to help your reader visualize the experience.​

Part 3: Collaborate

Preparation: Check with your teacher for partner(s) to work with and the process for sharing your document. If you are using Word Online without a school network setup, follow the Non-Office 365 steps below.

Office 365 Steps

  1. Select Share
  2. Set the permission level for your document to “Can edit”
  3. Type the name or email address of the person you want to share with in your school network
  4. Select Share
  5. Instruct your partner to look for an email with a link to your document

Non-Office 365 Steps

  1. Select Share
  2. Select Get a link
  3. Copy the link in the box that says Edit (anyone with this link can see and edit this file)
  4. Go to http://tinyurl.com in a new tab
  5. Paste the link into the box that says Enter a long URL to make tiny
  6. Select Make TinyURL! button 
  7. Write the TinyURL on a piece of paper and hand it to your partner to navigate to the document

Note: When you select "can edit" you no longer have sole control over what is written in your document. Someone could accidentally overwrite or change some of your work. If this is of concern, you can save a copy of your document with a different name before sharing the online version. 

Sharing Ideas and Providing Feedback

  1. Open your partner’s document in a new tab 
  2. Select Edit Document
  3. Select Edit in Browser
  4. Enter your name after the words “Edited by”
  5. Read what your partner(s) has/have written
  6. Add some of your own ideas under each of theirs. Type your initials in parentheses (xx) after or before each comment.
  7. Read what your partner(s) has/have written
  8. Add some thoughtful comments, questions or examples to what they wrote 
  9. Talk with your partner(s) about this sharing and collaboration experience. How could this be helpful for other classes and assignments?

Note: When you are both in a document at the same time you will see each other’s cursor. You are working "synchronously." Dictionary definition

Completing this Quest

Share your document with your teacher with permission to edit. Include a message about what you have completed. 

Check off this Quest on your 21t4s roadmap

Continue on to Quest QM5 to learn about Tables.

Websites and Applications

ISTE and Common Core Standards

ISTE Standards•S

1. Empowered Learner
a. Articulate and set personal learning goals, develop strategies leveraging technology to achieve them, and reflect on the learning process itself to improve learning outcomes
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies

2. Digital Citizen
c. demonstrate an understanding of and respect for the rights and obligations of using and sharing intellectual property

6. Creative Communicator
a. choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
b. create original works or responsibly repurpose or remix digital resources into their new creations
d. publish or present content that customizes the message and medium for their intended audiences

7. Global Communicator
b. with guidance from an educator, students use technology tools to work with friends and with people outside their neighborhood, city and beyond
c. contribute constructively to project teams, assuming various roles and responsibilities to work effectively toward a common goal