Icon for Word Processing with a W and G for Word and Google

QM2 Microsoft Word: Sharing & Collaboration Step 1

4. Suite Tools


Why is it important to know how to share your documents with someone else? Discussion topics

  • Think of two or more reasons why knowing how to share a document will be critical to your success in school and a future job.
  • Name some ways that letting someone else access your document and leave a comment or feedback could improve your grade.
  • Share examples of how collaborating on a document with a classmate can be helpful.

Please note: Please check with your teacher about the methods your school uses for sharing your documents.


Play the videos below to learn about sharing and collaborating with Microsoft 365 documents. You will put these skills in action on the Step 2 page.

How to share files and folders from OneDrive (1:26)

Best Practices for Collaborating in Microsoft 365

MITECS   Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
a. Articulate and set personal learning goals, develop strategies leveraging technology to achieve them, and reflect on the learning process itself to improve learning outcomes
c. Use technology to seek feedback that informs and improves their practice and to demonstrate their learning in a variety of ways
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies

2. Digital Citizen
b. Engage in positive, safe, legal and ethical behavior when using technology, including social interactions online or when using networked devices
c. Demonstrate an understanding of and respect for the rights and obligations of using and sharing intellectual property
d. Manage their personal data to maintain digital privacy and security and are aware of data-collection technology used to track their navigation online

6. Creative Communicator
a. Choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
d. Publish or present content that customizes the message and medium for their intended audiences

7. Global Collaborator
b. Use collaborative technologies to work with others, including peers, experts or community members, to examine issues and problems from multiple viewpoints
c. Contribute constructively to project teams, assuming various roles and responsibilities to work effectively toward a common goal
d. Explore local and global issues and use collaborative technologies to work with others to investigate solutions