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QM3 File Management with Word for Microsoft 365

4. Suite Tools

THIS QUEST IS BEING REVISED: September 2020, thank you for your patience.

Previous Step-by-step directions for this Quest (Google Doc)

Introduction

One of the tasks you will find useful for schoolwork is to be able to upload and download documents from the Cloud. In Part One of this Quest you will download a .docx file from this page and upload it to your OneDrive. In Part Two you will open the file you uploaded and download it again as a .pdf file. Why you might be asking?

Here are two examples:

  1. You are going to apply for a job after school, and they tell you to download the application from their web site, fill in your information, and then email it to them as a .pdf file.
  2. You want to attend a special event (concert, camp, sports camp, etc.). The form is posted online and you have to download it, fill it in, get your parent's permission, and submit it as a .pdf.

Key Vocabulary

Citation: This is information needed to give credit to, or locate, work(s) published or created (a book, paper, article, web site, artwork, composition, music file) by others.

Upload: This is the action or process of moving or saving files, data, or information to another computer system or server.

Download: You are able to copy (data) from one computer system, server, or web site to your own device, typically over the Internet.

.pdf file: PDF stands for Portable Document Format that is able to be opened by almost any computing device without having to purchase special software and retains the contents in a consistent format. (images, fonts, graphics, etc.) It was originally created by Adobe Systems' in 1991.


I Can Statement

  • upload and download files in different formats

Part 1: Download and Upload

Steps:

Direct link to video

PC Download Directions

  1. Watch the Part One video. Pause and replay as often as you need to complete the tasks.
  2. Select the file 4.Q2MRobertFrostbio.docx to download it to your computer

Chromebook Download Directions

  1. Watch the Part One video. Pause and replay as often as you need to complete the tasks.
  2. Hold down the Alt and Shift key and select 4.Q2MRobertFrostbio.docx
  3. Select Download file option
  4. Select save to download the file

Upload to OneDrive Directions
Now it's time to upload your document to OneDrive. This step is similar to how you would upload any file to the cloud.

  1. Login and open OneDrive.
  2. Open your 21thingswork folder
  3. Select Upload menu
  4. Select File from dropdown menu
  5. Locate and select the 4.Q2MRobertFrostbioXX.docx file downloaded in Step One
  6. Select Open

You will see a message stating the upload is complete. You should also be able to see the file in your OneDrive.

Part 2: Edit & Download as PDF

Review Spelling

  1. Open your Poem document from your 21thingswork OneDrive folder
  2. Select Edit Document on the menu bar
  3. Select Edit in Browser from the dropdown menu
  4. Select REVIEW menu and Spelling
  5. Correct the misspelled word

Cite Your Source

  1. Copy the citation below and paste it at the bottom of the document

This information is based on PoemHunter.com which is based on the copyrighted Wikipedia Robert Frost; it is used under the Creative Commons Attribution-ShareAlike 3.0 Unported License. You may redistribute it, verbatim or modified, providing that you comply with the terms of the CC-BY-SA.

Note: Most work on the Internet is under copyright, as are most images found while doing a Google image search. It is important to understand copyright and give proper credit to sources.

Download as PDF

  1. Select File menu and Save As
  2. Select Download as PDF
  3. Select hyperlink to view PDF of your document

Compare Files

  1. Compare both versions .docx and .pdf of the file.
    • How are the PDF and document similar? How are they different?

  2. Compare applications.
  • How are Microsoft Word and Adobe Acrobat Reader similar? How are the two applications different?

Completing this Quest

Congratulations on learning to upload, download, edit, and create a PDF file. In the next Quest you will add images to your Collaboration document.


Check off this Quest (QM3) on your 21t4s roadmap

I am ready to go to Suite Tools QM4, Graphics

Websites and Applications

Competencies & Standards

MITECS   Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
d. understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies

6. Creative Communicator
a. choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
b. create original works or responsibly repurpose or remix digital resources into their new creations
d. publish or present content that customizes the message and medium for their intended audiences